Equipment Maintenance Tracker for Cleaning Companies

1. Hero

Tracks equipment service dates and sends maintenance reminders.

[Join the waitlist] · Coming soon · Pricing announced at launch

2. The problem in cleaning

• Broken equipment on a job means re-cleans and unhappy clients.
• Frayed cords and worn parts are a safety risk.
• Service dates live on stickers nobody reads.

3. What it does

• Keeps an equipment list with service dates.
• Sends reminders before maintenance is due.
• Logs crew-reported problems (cords, belts, filters).
• Shows which items are overdue.

3a. Who it's for

Cleaning companies that own vacuums, backpack vacs, auto-scrubbers, extractors, buffers and pressure washers and want fewer surprises from neglected equipment.

3b. What you provide

• An equipment list with identifiers
• Service intervals from the manufacturer or your own practice
• Who receives reminders
• How crews should report problems

3c. Workflow, step by step

1. You add each piece of equipment and its service schedule.
2. The agent sends reminders before service is due.
3. Crews report problems such as frayed cords, worn belts or clogged filters.
4. Reported problems are logged against that item and sent to the owner.
5. Completed service is recorded with a date and note.
6. You can see which items are due, overdue or out of service.

3d. Common situations in cleaning

Cleaning equipment works hard: vacuums run all day, filters fill with fine dust, bags and belts wear, cords get pinched under doors and carpet extractors leave water in tanks overnight. A tracker gives each machine its own record with the van or storage location, the date it was last serviced, what was done and who did it. When a crew reports a problem from a job, the note lands on that machine's record so the owner sees the history before deciding whether to repair, replace or rotate it out. Seasonal tasks, such as descaling or winter storage for pressure washers, can be added as reminders too.

4. Example

Example (fictional): 'Backpack vac #3 filter change duesoon.' Reminder sent to the owner.

5. How setup works

1. Join the waitlist and tell us about your business.
2. We confirm availability and walk you through setup.
3. You configure the rules, contents and approvals.

Integrations: coming soon

6. Controls & safety

Approval mode, full activity log, off switch at any time. Discloses it is an automated assistant. AI can make mistakes; review outputs before relying on them. Not legal, insurance or safety advice.

7. Pricing

Pricing announced at launch.

8. Works well with

• Product Recall Alert Monitor for Cleaning Companies (S-0786)
• Safety Checklist Agent for Cleaning Companies (S-0086)
• Quality Inspection Logger for Cleaning Companies (S-0186)

9. FAQ

Does it order parts? No. It never purchases anything.

Can I pause it? Yes, anytime.

Does it act without my approval? No. You approve what it does.

Does it order parts? No. It never purchases anything.

Can crews mark a machine out of service? They can report it; you decide whether it is taken out of use.

Is it available now? Not yet; join the waitlist.